Week 4

Week 4
Staff Report to Board
February 5th, 2009

A staff member bringing a report to the board entails giving a story, an update, or an overview of what has been going on the ministry they are responsible for. The board is wanting to know what is going on with you as the staff member, the leaders in the ministry, and all the rest of the people who are being ministered to.

This report should accomplish this: informing the board of what is going on in your ministry.

So, what exactly should this report include?

1. Dates
Report the date and the time period to which the report is covering (from what date to what date).

2. One page. Brief and to the point.
Reports should not take more than one page unless you are writing an annual report. If it is an annual report, it will take 3 pages.

3. Use a template and stick with it!
Find a template that works best for you and the board and stick with it. Consistency in reporting is key to those reading it and for you who is writing it! Keep it as one whole document so you can just keep adding to it.

4. If the board wants a story, give it!
People want to hear personal testimonies. This is not a business, this is a ministry. Although the board is the administrative (business-like) group of the church, they still have a heart and passion for souls growing in Christ. Remember you are reporting how God is working in you and others.
As you are sharing such reports, you are documenting the history of the church! Talking about Susie’s conversion experience is crucial to report. What if Susie becomes the next huge pastor? Not that this is the only reason to report people’s conversion stories, but it is crucial to have them shared and documented so that others may hear of God’s leading and moving.

5. Facts. If numbers are involved, be exact. Reporting numbers on budget and attendance can not be fudged, they MUST be exact. Use cumulative numbers as well where you report exact numbers over a period of time.

6. Focus on ONE area of discussion.

7. Type name and sign it.

-Kelly Jones